COACH FINANCE
The following procedures are in place to ensure team Managers (or designated team Secretaries) understand and have all the needed financial support to run a successful and effective team:
REGISTRATION AND SUBSCRIPTION
Players registration can only be done at team level. Parents/players cannot pay the club directly and should contact their team's manager. For registration fees (and discounts for late starters) please refer to the table.
For registration information and details on refunds where applicable see our dedicated Registration Fee page.
REFEREE FEES
Match day Referee fees for years U11-U18 are payable by the club. To reduce the need for weekly payments to numerous teams, the following process is in place:
- Each team will provide its account details to our Finance Manager (Ade) for bulk payment (takes care of 5/6 matches) in respect of referee fees
- Teams will make payment to referees and obtain receipt while doing so
- Send all receipts to our Finance Manager (Ade) to get paid ahead of next batch of matches.
Please note that Referees fees are only applicable to U11s and above. U7s to U10s will continue to use volunteer referees which are unpaid unless a paid referee is provided by the club.
MaTCH FINES
All match fines are the responsibility of the team and/or player who has incurred them. For the avoidance of doubt, the following are the normal three steps:
- League issues notification of fine to HTYFC on team/player’s behalf. (There is normally a week's appeal period if required)
- HTYFC notifies Coach to collect payment from player and remit to club
- If fine is not paid a week after notice from HTYFC, we reserve the right carry out appropriate actions including possible suspension of team and/or player from the Whole Game System.
COACH EXPENSES
The following are approved and claimable back from the club:
- DBS certification
- FA Safeguarding
- FA Introduction to First Aid in football
- FA Introduction to Coaching Football (Former FA Level 1).
To download our Expense form visit our Coach Essentials page. Please refer to the FAQ below for other expenses related questions.
FINANCE FAQs
I am the coach of a new team and I'm not sure of what I can expense?
We know getting a team off the ground can be challenging and have made special provision for new teams which includes essential items such as balls, first aid kit, cones, bibs, etc. You do not have to purchase anything yourself - please contact our Chairman, James Horobin at James.horobin@hitchintownyouthfc.com who can advise what the starting support package includes.
How quickly can expenses be repaid?
Weekly payments will be made for expenses correctly filled. Ensure you include all needed details (bank account, description, etc) to ensure there is no delay. Please note that an emailed request for payment without attaching an expense form will not be responded to or paid.
My team requires additional equipment - can I expense for it?
Please note that extra kit or equipment for your team are purchased at your discretion and not claimable. To cover additional equipment many teams secure sponsorship, fundraise, or secure donations from parents. If you require additional balls or first aid kit refills, please contact kit@hitchintownyouthfc.com
I have expenses which I feel the club should be paying for?
It all depends - if in doubt - please contact us. For instance, we will reimburse you for the essential purchase of a first aid kit, but not your subs bench or the open-top bus tour at the end of the season!
Who do I contact for more help?
You can contact our Finance Manager, Ade Olabode (right) on: ade.olabode@hitchintownyouthfc.com
