1. WHAT DO WE NEED TO DO PRIOR TO NEXT SEASON?
There are five basic steps to getting ready for the new season!
- Ensure your coaching team's DBS, Safeguarding and First Aid are all in-date and ready. We can't submit teams with unqualified or expired coaching qualifications.
- Confirm your League and placing by Wed 19th June. Our League Secretaries (Andy - RCL, and Adam - MHRNL) will be in touch on that score.
- Register your players by Sunday 30th June (see below).
- Order your kit with Ian, our Kit Manager (deadline TBC).
- Collect 1st half registration payments from your players, and then transfer as one batch to Ade, our Finance Manager, by Sunday 30th June.
2. REGISTERING YOUR TEAM & PLAYERS
- Please fill out a Team Registration Form for your side. Our Club Secretary, Adam will be emailing Managers by end of May 2024 with the last version we have for your team.
- If you are signing a new player add him/her to the form at the bottom, and make sure you do Step 3 and 4 below.
- Save and send your updated Team Registration Form to: adam.nethersole@hitchintownyouthfc.com
- Forms incorrectly filled out or missing information will be returned.
- The deadline for Team Registration Forms is Sunday 30th June. If you don't send us the details by then, your team's start to the season will be delayed.
3. PLAYER PHOTOS
- For new player registrations, please take a clear photo of each player's head and send as a group to adam.nethersole@hitchintownyouthfc.com or to Adam via WhatsApp (07740 948284).
- Obviously, make sure these photos are named, so we can allocate them to the correct player in your team. Adam has 450 players to link photos to - don't make his life harder.
- Photos that are Not Acceptable will be returned.
- The deadline for Player Photos is Sunday 30th June. If you don't send us the photos by then, your team's start to the season will be delayed.
4. ADDING A NEW PLAYER?
- If you are adding a new player who is already registered with Hitchin Town Youth FC and plays for a different team, just add them to your Team Registration Form at the bottom. We will still need a photo of them.
- If you are adding a new player to your team who is not registered with Hitchin Town Youth FC we will need you to get them (or their Parent/Guardian for U16s) to fill out a New Player Registration Form found on our Coach Essentials page
- When filled out, email the form, or a scanned copy of it to: adam.nethersole@hitchintownyouthfc.com along with a scanned copy of their Passport ID and a head shot photo.
- Please collect their Registration Fee, and forward as per 5. below.
5. REGISTRATION FEE COLLECTION AND PAYMENT
Full details on our Registration Fee, what it covers, and how to pay it are on our Registration Fee page. Team Mangers/Secretaries are responsible for collecting all registration payments (1st and 2nd halves) from parents/guardians and transferring as a team to Ade, our Finance Manager. We do not accept individual, direct payments from parents, and we don't accept cash.
AND LASTLY...
No one loves football admin - we get that, but, alas, it's a necessary part of running a youth football club. However, please don't take your admin frustrations out on the Committee.
Behind that word 'Committee', we’re simply a small group of Dads and Mums, holding down normal day jobs like everyone else, while also trying to coordinate and provide for 30 teams, 90+ coaches and 400 kids, as well as Coaching our own boys and girls, like you. We’re massively understaffed and most of us are doing 3 or 4 roles at the time - all so football can continue, teams can join leagues, pitches are booked, kit is ordered and kids can play the beautiful game.
Thank you! (and if you are brave enough to want to help us - Contact Us!)
